Board Development
Committee Purpose
The Board Development Committee’s (BDC) purpose is to build and maintain a strong, engaged, knowledgeable, effective, and diverse board that reflects the statewide social and environmental landscape in which PSCC works. The BDC also oversees the nomination of PSCC Grant Committee members to the full Board.
Committee Objectives
The BDC oversees the board governance structure and board effectiveness. It develops and follows astrategic board succession plan and annually updates the board composition analysis to determine theboard skills and attributes needed to meet PSCC’s goals as identified in the Strategic Plan and JEDI Statement of Intention.
Through this process, the committee identifies and recruits nominees to serve as officers and to fill vacancies on the Board with an eye to other board committee participation. The committee also implements a board mentoring and training/orientation program for new board members and conducts regular board assessments to evaluate the effectiveness of the Board as a whole, as well as the effectiveness and involvement of individual Board members.
The BDC also plans pre-board meeting informational, discussion, and training sessions to reinforce the Board’s understanding of its role and responsibilities as well as the context within which PSCC functions and the structural systems PSCC navigates.
Committee Procedures
The BDC meets on an as needed basis as called by the chair. The BDC will annually review their priorities for the year for their part in PSCC’s Strategic Plan implementation. Procedurally, the committee chair will be a board member and will guide discussion, encourage participation, assist in scheduling, and maintain knowledge of board development philosophies pertinent to PSCC. It is the responsibility of the BDC members to regularly attend meetings and review materials submitted by the committee chair and make recommendations based on their experience of the regionalcommunity. This committee makes recommendations to the board. Membership on this committee is open to current and past PSCC Board members or by invitation from the committee chair.
Annual Meeting
Committee Purpose
The Annual Meeting Committee’s (AMC) purpose is to provide the platform for an annual training conference and yearlymember meeting to update members and the conservation community on PSCC business and current projects by conservation entities statewide and beyond.
Committee Objectives
The committee’s objective is to provide a training conference for the conservation community through presentations by stakeholders, practitioners and educators, as well as to provide networking and foster collaboration opportunities. Thecommittee also secures financial sponsorships to support the conference and solicits nominees for the annual award(s).
Committee Procedures
The annual meeting committee meets at the discretion of the executive director working closely with the committee’s rotating chairperson. Procedurally, the committee chair will be a board member and will guide discussion, encourageparticipation and assist in scheduling speakers and activities.
It is the responsibility of the AMC members to regularly attend meetings, review materials submitted by the committee chair and make recommendations. This committee is open to non-board members and actively solicits involvement from the membership.
Committee Responsibilities
Meeting Agenda: Determine topics, timeframe, contact and coordinate presenters (including schedule and technical requirements), create detailed agenda.
Meeting Site Details: Reserve conference location, coordinate technical details, select dinner menu, and reserve block of rooms for attendees.
Meeting Sponsorship: Develop sponsor offerings, create list of sponsors, develop sponsor letter, solicit board/membership to contact old and new sponsors. Create sponsor slides and acknowledgements.
Awards: Solicit nominations to recognize those with admirable contributions to the state’s conservation efforts and also recognize retiring board members or others who have contributed to PSCC’s success.
Marketing: Incorporate meeting details on website, send broadcast emails with links to agenda and ticket page, create Eventbrite ticket page for online sales
Webpage Update: Make conference information available on the PSCC website and include the PowerPoint programs following the conference.
Evaluation: Create evaluation form for attendees and present reoport at the subsequent board meeting.
Virtual or Hybrid Meetings: Coordinate all virtual technology including presenter technical requirements.
Board Recommendations: Ticket pricing, etc.
Thank You Notes: Create and send a thank you note from the board after the meeting to all sponsors and presenters.
Advancement
Committee Purpose
The Advancement Committee’s purpose is to build and maintain a vibrant and inclusive development program which will be the base for support of PSCC.
Committee Objectives
The Advancement Committee’s objective is to create a development workplan and process for implementation. This plan will include ways to engage the board, increase membership, secure new sponsorship, identify new funding partners, and connect to legislative advocates.
Committee Procedures
The Advancement Committee will develop an annual workplan based off of the needs identified in the strategic plan. Reasonable goals will be set based on the capacity of the team. Monthly one-hour meetings will provide reporting time for progress. More frequent meetings may be required based on the needs of the workplan/program. Team members will be strongly encouraged to bring new ideas to the table to accomplish goals.
This committee is open to non-board members and will actively solicit involvement from the membership as participation opportunities arise.
Policy
Committee Purpose
The purpose of the PSCC Policy Committee is to identify policy barriers within levels of government and work with members and partners to identify and advocate for solutions.
Committee Objectives
- Build power, alignment, and impact within the conservation community
- Establish an annual policy platform to identify priority issues important to PSCC members
- Communicate with members about policy updates as well as solicit feedback from coalition members
- Establish and build relationships with lawmakers and local decision makers
- Work to schedule and host tours of land trust properties where we can build relationships, share policy priorities, and educate lawmakers about on the ground conservation
- Be ready to respond quickly to changes within the policy environment regarding Illinois conservation to advocate for our priorities and defend Illinois conservation (e.g., LTE, Op Eds, Sign on Letters, testifying at the Capitol, etc.)
- Work to disseminate opportunities for members to engage in advocacy at local, state, and federal levels
- Continue to work closely with IEC, EPLC, Sierra Club and other organizations who work on Illinois conservation policy at the local, state and national level
Committee Procedures
The PSCC Policy committee will meet annually at minimum and additionally at the discretion of the committee chair. Procedurally, the committee chair will be a board member and will coordinate meetings, guide discussion, encourage participation, assist in scheduling, and help ensure policy committee responsibilities are accomplished.
It is the responsibility of the PSCC Policy Committee members to regularly attend meetings, review materials submitted by the committee chair and make recommendations. This committee is open to non-board members and actively solicits involvement from the membership.
The Policy Committee will make recommendations to the executive director to support certain legislation, which must then be approved by the Board’s executive committee.